Inquiry Letter
Inquiry Letter is a
letter written to request information and/or ascertain its authenticity. A
letter of inquiry deals with various matters like job vacancies, funding,
grants, scholarships, projects, sales, pre-proposals and others. The term is
common in various business setups as it implies fund request or pre-proposal
information. Owing to this usage, the term may be considered exclusive to these
setups alone. But that is not the case, to this effect the below definition
offers a justified meaning.
Inquiry Letter
Definition
A document requesting
information sent on behalf of an individual or an organisation for their own
respective purposes, which can be mutually beneficial to the recipient and the
sender.
The term ‘Inquiry’ is
same as ‘Enquiry’. The former is more commonly used in U.S. and the latter one
is more common in U.K. There are some other terms which represent the letters;
these are Letter of Intent, Letter of Interest, Query letter, Prospecting
Letter, Pre-proposal Letter and Concept Paper. The term ‘Cover Letter’,
‘Business Letter’, ‘Request Letter’ and ‘Sales Letter’ is also applied to an
inquiry letter especially when the objective is same as that of letter for
inquiry.
A letter of inquiry
serves to facilitate business operations and satisfaction of the sender.
Inquiry letters remove any misunderstanding and are time savers, especially
when two parties want to reach an understanding. The communication towards this
effect resolves the issue without any delay. With relation to it being a
‘Pre-proposal letter’, the inquiry letter is also termed as a ‘Condensed
Version of a Proposal’. It is the outcome of the purpose of the letter which
highlights the points of a proposal instead of a full-fledged proposal.
On an individual’s
basis, these letters are sent to companies that are willing to hire but haven't
advertised job openings. It can also be a letter addressed to editor in-charge
of a publication proposing certain literary work. It can be a letter from a
student who is vying for a seat in a college or a business that provides an
internship. So, the objective of an enquiry letter is same but its projections
and audiences are different. Same goes for its method of delivery, it can be
sent via paper mail or electronic mail.
An example of inquiry letter
Beyonce Jackson
Viale Europa 22
00144 Roma RM
Italy
90896879
jacksob@mail.com
Viale Europa 22
00144 Roma RM
Italy
90896879
jacksob@mail.com
December 20th, 2012
Carla Truman
Human Resource Secretary
Conservation Italia
Ufficio Roma Trullo
Casella Postale 1234
00149 ROMA RM
Italy
Carla Truman
Human Resource Secretary
Conservation Italia
Ufficio Roma Trullo
Casella Postale 1234
00149 ROMA RM
Italy
Dear Ms. Truman,
Earth provides enough
to satisfy every man's needs, but not every man's greed. Wise words from a wise
man - Mahatma Gandhi. These are not just words; these are instructions to lead
a life in the wisest manner. I believe in it and I follow it ardently. Myself -
Beyonce Jackson and for the past 5 years, I have worked for ‘Caracal
Foundation’ in India as Chief Conservator. My contract with the foundation is
about to end in about 4 months. I love animals and try every bit for their
welfare. That is the reason why I chose to become a Conservator.
Wildlife has always
been my passion since childhood and I would photograph them and read about them
all through my school and college days. In fact, I was nicknamed ‘Wild Jackson’
for my achievements in bird watching competitions, drawing, painting and
anything concerned with wildlife. I would often cerate wildlife posters and
banners whenever required. I only read wildlife books in the library.
At the college level I
started photographing the local wildlife and was positioned 3rd in the Wildlife
Yearly Competition. I even attended the ‘Conservation Week’ organised by the
local SPCA (Society for Protection against Cruelty towards Animals. My article
on Lake Orta was also published and appreciated in the monthly ‘Wildlife’ magazine.
I am well aware that
you have not offered any jobs or advertised for the same but it is my strong
feeling that I will get an opportunity in your foundation sooner or later. And
whenever that happens please do contact me. I am sure I will live up to your
expectations.
I have attached all the
relevant documents for your consideration, please go through them. I am not
boasting but I am merely making you aware of my apt suitability for the job.
Thanking You.
Sincerely,
Beyonce Jackson
Chief Conservator
Caracal Foundation
Chief Conservator
Caracal Foundation
Encl. – Resume -1
Copy of Reference Letter - 1
Copy of Certificates - 10
Copy of Honours - 8
Copy of Reference Letter - 1
Copy of Certificates - 10
Copy of Honours - 8
Complaint Letter
A Complaint Letter is a
type of letter written to address any type wrong doing, offence, grievance,
resentment arising out of a product, service etc. Complaint Letters are used to
raise your concerns about unfair things and seek a productive outcome. They are
also used to vent out your pent up emotions arising out of your suffering or
bad experience. It is a fundamental right and duty of a citizen to seek justice
arising out of any injustice, which is initiated by a Complaint. Complaint
letters then, become your First Step towards your Consumer Rights. They inspire
other hassled consumers, influence the concerned authorities towards taking
proper action and make the defaulters more liable, responsible and responsive.
This is because unresponsive behaviour of the offender is liable to a
Punishable Court Proceeding or an Expensive Lawsuit.
Writing complaints
letters is an essential responsibility of the victim whilst seeking positive
outcomes. Complaint Letter writing is not only a pre-warning for the offender
but also a chance for them to rectify their act in time. These letters are not
just meant for defective products, service they can also be written towards any
injustice happening in the society, like ‘Smoking in Public’, ‘Misuse of Water
by any Person or an Organisation’ and any issue happening in society which
needs to be addressed.
Anyone can complaint
through letter if there is a legitimate reason. Anyone can write a letter to
the administration regarding the pollution, water supply, traffic problems,
shortage of electricity etc. You don’t need to be a lawyers or an influential
person. All you need to do is to learn to write a complaint letter in an
appropriate manner with all the relevant information included. In the matter
contained here, you will get all the tips to write a complaint letter.
Types of Complaint
Letters
Complaint letters are of
different types and different reasons and depending upon that they can be
categorised accordingly.
Depending on the level
of an organisation or an individual these can be:
1.
Personal Complaint Letters - When a
letter is written at a personal level by an individual it is called as Personal
Complaint Letter. These are written by consumers to get refund, replace a
product etc. These are also written for grievances’ regarding a service
or any issue affecting the individual or society at large.
2.
Professional Complaint Letters - When a
letter is written on behalf of an organisation it is called known as
Professional Complaint Letter. These letters have the backing of an
organisation and are mostly related to professional items and services.
An example of complaint letter
Revathi Multimedia5382 Western Church
Kolkatta
9th April 2012
Attn: Mr. Sanjay Kalra
Sales Manager
Long Lasting Electronics
711 Ashtutosh Mukherjee Road
Kolkatta - 200
Dear Mr. Kalra
Re. Order No. 475382
This is to inform you that the goods we ordered
from your company have not been supplied in exact quantity as ordered.
On 7th April 2012 our Firm – ‘Revathi
Multimedia’ placed an order with your firm ‘Long Lasting Electronics’ for 2,000
Cannon Camera Rechargeable Batteries. The consignment arrived on 8th
April 2012 but there were only 200 batteries.
Those batteries were required on the designated
date and your mistake put us in an inconvenient situation. We had to make some
emergency purchases to fulfil our commitments towards our clients.
I am writing to ask you to up for the shortcoming and ensure that such occurrences do not happen again. Otherwise, we may have to look elsewhere for our supplies.
I am writing to ask you to up for the shortcoming and ensure that such occurrences do not happen again. Otherwise, we may have to look elsewhere for our supplies.
I look forward to hearing from you by return.
Yours sincerely.Signature (Jaipuria Pathak)
Typed Name (Jaipuria Pathak)
Purchasing Officer
Application Letter
Application
Letter is a letter written for a
variety of purposes in our day to day activities which can be domestic
or professional. It is a liability
conferred upon the sender by an authority. In such a liability the
sender is expected to explain, inform/pre-inform the authoritative receiver
about particular ongoing/upcoming activities, events, process or procedures. It
is also a written request when written for assistance, admission, employment,
favour, information, permission, service etc. A letter of application is also
an accompanying document as and when required. When it does so it is known as
Cover Letter. An application letter is largely a formal type of letter as it
follows a predefined format which is applicable to most type of application
letters.
Types of Application Letters
- Application letter for teachers
- Application letter resume
- Bursary application letter / application for grant
- Business application letter
- Internship application letter / application letter for internship
- Job application letter / application letter for job
- Leave application letter
- Loan application letter
- School application letter
- Scholarship application letter / application letter for scholarship
- Visa application letter
Often you will come across
information that limits the meaning of application letter to that of just a
cover letter. But the multipurpose role of application letter makes it meaning
broad and in that sense it also a request letter and an inquiry letter. Varied
practices across the globe and the prominence of same type of information
related to application letter does not let it come across as any other type of
letter. For most of us, the internet is the final or ultimate source of information.
Search for the term ‘Application Letter’ on the internet and you will come
across information which is indecisive.
Many
confirm letter of application as same as a cover letter while some disagree.
But the truth is mentioned in the above paragraph. To confine application
letter to cover letter is to limit its definition and propagate
misunderstanding. Towards this effect, let us go through an example. You want certain holidays from your college
and you write a leave application letter to the principal. This letter
is an application of request. Similarly, when you need to get a new account
passbook issued from the bank you are requested to write a letter. When you want a loan from a bank, you apply for it
by an application letter. These and many more point out to the varied
uses of letter of application.
An
example of application letter
1st Floor NG Tower,
Cybercity Ebène
30th December, 2012
Cybercity Ebène
30th December, 2012
Shokh Matlav,
Registrar, University Mauritius,
Post Box 679
Queen Elizabeth II Avenue Port Louis
522333
Registrar, University Mauritius,
Post Box 679
Queen Elizabeth II Avenue Port Louis
522333
Sub: Application for Jim Corbett Scholarship
Resepcted Shokh Matlav,
My name is Akhtar Liwsi and I am a First year student of M.A. English in your university. I qualify for the Jim Corbett Scholarship as per the rules and regulations of the University Scholarship Handbook.
My name is Akhtar Liwsi and I am a First year student of M.A. English in your university. I qualify for the Jim Corbett Scholarship as per the rules and regulations of the University Scholarship Handbook.
As per the handbook, I meet all the
essential requirements for the scholarship as mentioned in the following lines.
- Secured 80% aggregate marks in B.A.
- Secured 90% aggregate in environmental studies
- 100% attendance
- My Age is 24 which is within the requirements i.e. 26 years
Apart from the above mentioned
requirements
- I am a hard working student
- Honest
- Dedicated towards environmental development. Participated in all environmental related campaigns
- Participated in the annual plantation drive – 2009-2011
- Won the inter-college environmental quiz – 2011
- Head of the University Eco-Club
Please find enclosed copies of my
score card, birth certificate, participation certificates and a letter of
reference from Mr. Ugway Chan, Professor Environmental Studies.
I am sure I will be granted the
scholarship which will help me in my studies and future course of action.
Thanking you.
Yours Faithfully
Akhtar Liwsi
M.A. 1st Year Student
Student ID – QW1289
Akhtar Liwsi
M.A. 1st Year Student
Student ID – QW1289
Encl: Copy of B.A. Score card
Copy of birth certificate
Copy of participation certificates
Letter of reference from Mr. Ugway Chan
Copy of birth certificate
Copy of participation certificates
Letter of reference from Mr. Ugway Chan
Order
letter
An order letter is usually written when
a company purchases or buys or orders goods or services from another
party. An order letter can also be written by an individual who would like to
buy or purchase goods or services. Here is an Order Letter you
might need when you order goods and materials. Do not forget
to clearly state the exact name of the merchandise, the price, and the amount
of payment being sent.
An example of order letter
154 Green Avenue
Newyork, USA
January 5, 2010
Ms. K. Hutchinson
Beller Company, Inc.
424 Park Avenue
New York, New York 10021
Dear Ms. Hutchinson :
Thank you for sending your catalog so promptly. It arrived within a few days of my request. Please send me the following items by parcel post :
Newyork, USA
January 5, 2010
Ms. K. Hutchinson
Beller Company, Inc.
424 Park Avenue
New York, New York 10021
Dear Ms. Hutchinson :
Thank you for sending your catalog so promptly. It arrived within a few days of my request. Please send me the following items by parcel post :
1 copy Emmet and Mullen,
High School Algebra @ $7.50 $ 7.50
25 copies Pinehurst,
Plane Geometry @ $8.75 $ 218.75
Total $ 226.25
I am enclosing a money order for 226.25. If there are additional charges, please let me know.
Please mail the books to the address given above.
Very truly yours,
Brandon Michael
(Adapted from Let’s Write English by George E. Wishon & Julia M. Burks)
High School Algebra @ $7.50 $ 7.50
25 copies Pinehurst,
Plane Geometry @ $8.75 $ 218.75
Total $ 226.25
I am enclosing a money order for 226.25. If there are additional charges, please let me know.
Please mail the books to the address given above.
Very truly yours,
Brandon Michael
(Adapted from Let’s Write English by George E. Wishon & Julia M. Burks)
Memo Letter
A short message or record used for internal communication
in a business.
Once the primary form of internal written
communication, memorandums (or memos) have declined in use since the
introduction of email and other forms of electronic messaging.
An example of memo
letter
Manarat International School
18 Lalmatia, Dhaka 1216
Interoffice
Memo
Date :
15 August, 2014
To :
The Vice Principal
From :
Mahmudul Hasan, Principal
Reference :
105/BC
Subject :
Punctuality of all Staff
This is to inform you with great anxiety that the
authority has noticed some teachers are not punctual and indifferent to their
duties. In these circumstances, you all are requested to be more punctual and
to take all necessary steps to maintain smooth environment of education in the
institution.
Sumber :
